Who this policy covers
This Privacy Policy describes how [Legal entity name], operating as GOWL, may process personal information when providing the GOWL service. The current registered-address and privacy-contact details are: [Registered address] and [Privacy contact email].
GOWL is designed for authorised youth-football organisations and their approved users. An organisation using GOWL may have separate responsibilities for the information it enters and manages in the service.
Information GOWL may process
GOWL may process account and profile information, organisation or nursery membership information, contact details supplied by authorised administrators, Player information, Guardian and Player relationships, Coach assignments, and the operational records needed to organise football activity.
This can include Seasons, Age Groups, optional Teams, Training and Match schedules, availability, attendance, structured Match Centre information, and Player or Team statistics. GOWL is designed to minimise unnecessary child data and does not present medical records, biometric data or other highly sensitive child information as part of its current core service.
Children’s data
Because GOWL is used by youth-football organisations, it may process information relating to minors. Access to child information is intended to be restricted according to authorised organisation roles and Guardian relationships. Guardians should only see information relating to children they are authorised to access.
Organisations using GOWL are responsible for ensuring they have an appropriate lawful basis or authority for information they enter into the platform. The appropriate legal position can depend on the organisation, its location and the circumstances in which it operates.
Why information may be used
GOWL may use information to operate the service; manage football activities; maintain Players, Teams and Seasons; schedule Training and Matches; record availability and attendance; maintain Match Centre and statistics history; protect the service against security or abuse risks; provide support; improve the service; and meet applicable legal or compliance obligations.
Security
GOWL uses reasonable technical and organisational measures designed to protect information, including access controls, role- and relationship-based permissions, encrypted transport, secure infrastructure, and appropriate audit or security controls. No internet service can promise absolute security.
Retention
Information is retained only for as long as reasonably necessary for operational, legal, historical, security or contractual purposes, subject to applicable law and organisation requirements. GOWL does not state fixed retention periods here because a final public retention schedule has not yet been approved.
Your rights
Depending on applicable data-protection law, people may have rights to request access, correction, deletion, restriction, objection or portability of personal information. Where information is managed by a Nursery or Organisation, a request may need to be coordinated with that organisation.
Cookies and technical information
GOWL may process technical and security information needed to operate, secure and improve its website and service. This policy does not claim the use of advertising cookies.
Contact
For privacy questions, contact [Privacy contact email]. Please use the relevant Nursery or Organisation first where the request concerns information it controls or entered into GOWL.